UT students newsletter
Academic affairs
All students need to know, understand and follow certain study-related rules and regulations established by the university. This includes being aware of the academic calendar and important dates, etc.
Available on 25 November.
Avoiding academic fraud: a reminder for students
As we have reached the midpoint of the semester, we would like to remind everyone of the importance of adhering to academic ethics throughout exams and the entire study process.
One critical aspect of academic ethics in both research and studies is the avoidance of academic fraud. In addition to reprimands and exmatriculation, study regulations include the option for lecturers to issue warnings to students who have not followed the principles of academic ethics. Warnings are less severe than reprimands but can nevertheless result in a lower or a negative grade.
Warnings are inserted to SIS and will be deleted after two years. If a student is convinced that the warning issued is unfounded, he or she can appeal the warning by submitting a letter of explanation within five working days and request the academic fraud committee to process the case.
Read more on academic fraud and what the consequences entail.
Watch the video clips on academic fraud compiled by the Faculty of Social Sciences and the UT Student Union.
Let’s uphold a culture of honesty and respect, both for our fellow students and our lecturers.
Starting from 25 November, the University of Tartu’s digital archive in DSpace will be called ADA!
Since this week, half of the semester has passed
It is important to understand the essence of a studied semester for those planning to take academic leave this semester! A student, who takes the academic leave as of November 11 or later must be aware that this semester is considered a regularly completed (studied) semester, meaning the required amount of ECTS credits must be earned for this semester in order to fulfill the expected work load. Student’s progress towards the completion of the curriculum is measured on the basis of completed (studied) semesters, the standard volume for each completed semester is 30 ECTS credits.
Students admitted as of 2024/2025, who interrupt their studies on their own initiative from 11 November, must pay the tuition fee for the courses to which they have registered but have not completed. Tuition fee is paid based on the credit point price. This applies to the students of both Estonian and English taught curricula, who do not pay for their studies (have tuition fee waived).
The semester will be considered “studied” as of 11 November
By 11 November, we will be halfway through the 2024/25 autumn semester and it will count as a “studied” semester. This is particularly relevant to those planning to go on academic leave during this semester!
A student who goes on academic leave on or after 11 November must be aware that this semester will be considered a completed (“studied”) semester. This means the required number of ECTS credits must be earned for this semester to meet study requirements.
Students’ progress towards the completion of the curriculum is measured on the basis of completed (studied) semesters, the standard volume for each completed semester is 30 ECTS credits.
Students admitted as of 2024/2025, who interrupt their studies on their own initiative from 11 November, must pay the tuition fee for the courses to which they have registered but have not completed. Tuition fee is paid based on the credit point price. This applies to the students of both Estonian and English taught curricula, who do not pay for their studies (have tuition fee waived).
The semester will be considered “studied” as of 11 November
By 11 November, we will be halfway through the 2024/25 autumn semester and it will count as a “studied” semester. This is particularly relevant to those planning to go on academic leave during this semester!
A student who goes on academic leave on or after 11 November must be aware that this semester will be considered a completed (“studied”) semester. This means the required number of ECTS credits must be earned for this semester to meet study requirements.
Students’ progress towards the completion of the curriculum is measured on the basis of completed (studied) semesters, the standard volume for each completed semester is 30 ECTS credits.
Students admitted as of 2024/2025, who interrupt their studies on their own initiative from 11 November, must pay the tuition fee for the courses to which they have registered but have not completed. Tuition fee is paid based on the credit point price. This applies to the students of both Estonian and English taught curricula, who do not pay for their studies (have tuition fee waived).
›› How to use AI applications in your studies?
The university encourages the use of AI, including chatbots, to enhance teaching and learning, supporting both education and the development of students’ academic and professional skills. When using AI applications, it is crucial to emphasise purposefulness, ethics, transparency, and a critical mindset. Please refer to the updated guidelines for using AI in academic work.
›› How to use AI applications in your studies?
The university encourages the use of AI, including chatbots, to enhance teaching and learning, supporting both education and the development of students’ academic and professional skills. When using AI applications, it is crucial to emphasise purposefulness, ethics, transparency, and a critical mindset. Please refer to the updated guidelines for using AI in academic work.
›› The tuition payment deadline is 20 October
The students of the second study year and onwards, the deadline for paying the tuition fee is 20 October as described on the page of tuition fee.
›› The tuition payment deadline is 20 October
The students of the second study year and onwards, the deadline for paying the tuition fee is 20 October as described on the page of tuition fee.
›› Check your contact data in SIS
Please check, add or update, if needed, your contact data in Study Information System (SIS). SIS needs to include functioning and currently used e-mail address, Estonian mobile phone number and home phone number and address in Estonia. It is student’s responsibility to guarantee that personal contact data is always updated throughout studies at the University of Tartu. It is for your benefit to ensure that in the case of need, the university can contact you immediately.
Please also insert your bank account number in order to receive the stipends/allowances.
›› Estonian ID-code
First-year international students who got their Estonian ID code outside of Tartu, please send it to studentvisasupport@ut.ee so that we can add it to your SIS profile. Students who got their ID code in Tartu do not need to send it to us because we have already received it from the Tartu Welcome Centre.
It is extremely important to have the ID code in SIS for the student’s study data to be available in the Estonian Education Information System (EHIS). Those students who directly apply for the TRP need to wait for their ID code until the TRP decision has been made.
›› Proof of enrolment
If you need proof of enrolment at UT (for example for the employer), it can be requested from the respective dean’s office, institute, or college. Contact details.
›› Check your contact data in SIS
Please check, add or update, if needed, your contact data in Study Information System (SIS). SIS needs to include functioning and currently used e-mail address, Estonian mobile phone number and home phone number and address in Estonia. It is student’s responsibility to guarantee that personal contact data is always updated throughout studies at the University of Tartu. It is for your benefit to ensure that in the case of need, the university can contact you immediately.
Please also insert your bank account number in order to receive the stipends/allowances.
›› Access to UT information systems will be automatically closed after leaving the university
As of 1 October, the Information Technology Office will automatically open and close the user accounts needed to access the university’s information systems.
Until now, the IT Office manually terminated access to the university’s user accounts twice a year. According to clause 2.4 of the rules for using IT services, this will now be done automatically on the night following the end of the employment, study, visiting or academic relationship. After that, it will no longer be possible to use the university’s e-services and information systems, including email, the Eduroam network, etc.
If a student graduates from the university, their account will be closed. If they continue at the next study level, their account will be reactivated seven days before the start of the new academic year.
It is worth noting that access to the account will be blocked even if there is only one day between an employment, study or academic relationship.
If the employment, study, visiting or academic relationship with the university lasts less than 30 days, no automatic notification of account closure will be sent. However, if the employment or studies last longer than a month, the users will receive an automatic notification from the IT Office to their university email address 30 days before the end of the relationship. In the event of unexpected termination of the employment, study, visiting or academic relationship earlier than 30 days, an automatic notification will be sent in the early morning following the determination of the termination date.
Further information:
IT helpdesk
arvutiabi@ut.ee
it.ut.ee
›› Proof of enrolment
If you need proof of enrolment at UT (for example for the employer), it can be requested from the respective dean’s office, institute, or college. Contact details are HERE.
›› Email address of the University of Tartu and university’s information systems
An email account of the University of Tartu and the address in the form name.surname[at]ut.ee have been created for all the students. This is the official email at the University of Tartu and should be used when communicating with University (lecturers etc). You can access your email account with most email applications (Outlook, Thunderbird, etc.) as well with the web interface (kiri.ut.ee).
This aims to ensure that all study-related information reaches all students smoothly and that all students can use the full functionality of the university’s information systems (SIS) and Microsoft Office 365 solutions, including collaboration calendars, group work, notifications from Teams, SharePoint and OneDrive.
›› Estonian ID-code
First-year international students who got their Estonian ID code outside of Tartu, please send it to studentvisasupport@ut.ee so that we can add it to your SIS profile.
Students who got their ID code in Tartu do not need to send it to us because we have already received it from the Tartu Welcome Centre.
It is extremely important to have the ID code in SIS for the student’s study data to be available in the Estonian Education Information System (EHIS). Those students who directly apply for the TRP need to wait for their ID code until the TRP decision has been made.
›› Course registration deadline for the first-year students is 16 September
Read the guidelines for course registration. Please note that the SIS planner is a helpful tool for drawing up your autumn semester’s timetable; the planner helps to register for all selected courses at once. Read how to use the planner.
›› Email address of the University of Tartu and university’s information systems
An email account of the University of Tartu and the address in the form name.surname[at]ut.ee have been created for all the students. This is the official email at the University of Tartu and should be used when communicating with University (lecturers etc). You can access your email account with most email applications (Outlook, Thunderbird, etc.) as well with the web interface (kiri.ut.ee).
This aims to ensure that all study-related information reaches all students smoothly and that all students can use the full functionality of the university’s information systems (SIS) and Microsoft Office 365 solutions, including collaboration calendars, group work, notifications from Teams, SharePoint and OneDrive.
›› Tuition fees in academic year 2024/25
›› Estonian ID-code
First-year international students who got their Estonian ID code outside of Tartu, please send it to studentvisasupport@ut.ee so that we can add it to your SIS profile. Students who got their ID code in Tartu do not need to send it to us because we have already received it from the Tartu Welcome Centre.
It is extremely important to have the ID code in SIS for the student’s study data to be available in the Estonian Education Information System (EHIS). Those students who directly apply for the TRP need to wait for their ID code until the TRP decision has been made.
›› International student support
All the services described on https://ut.ee/en/counselling-centre are offered for the UT international students, additionally we offer support for international students regarding their specific needs.
UT student visa support (studentvisasupport@ut.ee):
– visa and residence permit assistance upon arrival
– advice on how to remain compliant with visa and residence permit requirements during studies
UT international student counselling (internationalstudent@ut.ee):
– arrival and welcome information
– other aspects you need to address but do not know whom to contact
The international student support team is located in the University of Tartu (Ülikooli 18), first floor, room 131, in the right wing of the UT main building. The entrance is from the courtyard. We are open from Monday to Friday 9-12 and 13-16 or according to the agreed time. Please book an appointment before coming at internationalstudent@ut.ee.
›› Course registration deadline for the first-year students is 16 September
Read the guidelines for course registration. Please note that the SIS planner is a helpful tool for drawing up your autumn semester’s timetable; the planner helps to register for all selected courses at once. Read how to use the planner.
›› Completion of curriculum
Students are required to complete the curriculum they have registered for and the university checks their progress. Read more about completing the curriculum.
›› Tuition fees in academic year 2024/25
›› Orientation course presentations
International students can find all the slide presentations from the Orientation Course of the 2024/2025 academic year.
›› International student support
All the services described on https://ut.ee/en/counselling-centre are offered for the UT international students, additionally we offer support for international students regarding their specific needs.
UT student visa support (studentvisasupport@ut.ee):
– visa and residence permit assistance upon arrival
– advice on how to remain compliant with visa and residence permit requirements during studies
UT international student counselling (internationalstudent@ut.ee):
– arrival and welcome information
– other aspects you need to address but do not know whom to contact
The international student support team is located in the University of Tartu (Ülikooli 18), first floor, room 131, in the right wing of the UT main building. The entrance is from the courtyard. We are open from Monday to Friday 9-12 and 13-16 or according to the agreed time. Please book an appointment before coming at internationalstudent@ut.ee.
›› Estonian ID-code
First-year international students who got their Estonian ID code outside of Tartu, please send it to studentvisasupport@ut.ee so that we can add it to your SIS profile.
Students who got their ID code in Tartu do not need to send it to us because we have already received it from the Tartu Welcome Centre.
It is extremely important to have the ID code in SIS for the student’s study data to be available in the Estonian Education Information System (EHIS). Those students who directly apply for the TRP need to wait for their ID code until the TRP decision has been made.
›› Course registration deadline for the first-year students is 16 September
Read the guidelines for course registration. Please note that the SIS planner is a helpful tool for drawing up your autumn semester’s timetable; the planner helps to register for all selected courses at once. Read how to use the planner.
›› Completion of curriculum
Students are required to complete the curriculum they have registered for and the university checks their progress. Read more about completing the curriculum.
›› Changes in the organisation of studies in the 2024/25 academic year
Read more about changes in the organisation of studies in the next academic year.
›› Orientation course presentations
International students can find all the slide presentations from the Orientation Course of the 2024/2025 academic year.
›› Find the important dates in the 1st semester.
›› Opening ceremony of the 2024/2025 academic year
The opening ceremony of the 2024/2025 academic year of the University of Tartu takes place on Monday, 2 September at 10 in front of the main building.
›› For new first-year students
Newly admitted students can log in UT’s Study Information System (SIS) already today, on 26 August – one week before the official beginning of the 2024/2025 academic year. The academic year begins on 2 September. By today, all of you should have received your login credentials, check emails sent by arvutiabi@ut.ee. The students, who have studied previously at UT and start in a new programme this autumn will not get new login credentials but need to use their former ones. If you have forgotten your password, please check here.
In the SIS, you can plan and register for courses. The guidelines for course registration are given here. The SIS planner is a helpful tool for drawing up your autumn semester’s timetable: it helps to register for all the selected courses at once. The guidelines for using the planner are avalable here.
The deadline for course registration for the first-year students is 16 September.
If needed, you can also contact your peer tutor with questions related to registration and using the planner. As there will be info sessions for newly admitted students, delivered by the UT academic units, we advise you to wait with registrations and get more detailed instructions in those sessions.
›› Course registration deadline for the students of the second year and above
The course registration deadline for the autumn semester is 1 September (2nd year students and above). The course registration deadline for first-year students is 16 September.
›› Extension of studies
The students, whose end of studies is approaching (check SIS for the final date of your studies), need to submit an application for extension before the final date of studies to the respective dean’s office, institute, or college.
›› Changes in the organisation of studies in the 2024/25 academic year
Read more about changes in the organisation of studies in the next academic year.
